The Office of the Metro Auditor released an audit today that followed up on the 2009 audit, Fleet Management: Implement Agency-wide Management. The most recent inventory of fleet assets at Metro showed 103 vehicles with a replacement value of about $2 million. The purpose of the follow-up audit was to determine if Metro had implemented the five recommendations directed at improving efficiency and effectiveness of fleet management.
The 2009 audit found that Metro had different systems to manage employee use of vehicles. It contracted with both the State of Oregon and Multnomah County for vehicles and owned other vehicles. Analyzing cost and performance was only possible with the contracted vehicles. Similar data was not tracked for the vehicles owned by Metro. Each department had its own policies and procedures for fleet management.
The follow-up audit found the Metro had implemented two of the recommendations, and the remaining three were in process. Metro ended the contract with Multnomah County and estimated it saved between $120,000 and $148,000 annually.
“While it has achieved much in the time period since the first audit, we believe additional savings can be achieved with a more centralized approach,” Metro Auditor Suzanne Flynn said. “Management authority needs to be clarified for the agency as a whole.”
For more information, contact Suzanne Flynn, Metro Auditor, at 503-797-1891. Copies of the audit can also be obtained by calling the Office of the Metro Auditor at 503-797-1892. The Metro Auditor will brief the Metro Council on Tuesday, March 15.