Administrative rules for procurement
Metro’s contracting and procurement practices are governed by the State of Oregon’s Public Contracting Code and Metro administrative rules. Contracts are awarded through open, competitive bidding, in full compliance with all applicable regulations.
Common contracts include:
- construction and maintenance
- architecture and engineering
- forestry and landscaping
- foodservice and supplies
- professional, technical and scientific services
- goods, manufacturing and supplies
Intermediate solicitations for purchases and contracts over $10,000 and under $150,000
These solicitations require contacting at least three firms to provide written quotes, bids or proposals. Metro must also offer these contracting opportunities to women-, minority-, service-disabled veteran-business enterprises, or emerging small businesses. These request for quotes, request for bids and requests for proposals are posted to Bid Locker.
Formal solicitations are required for purchases and contracts of $150,000 or more
Invitations to bid and requests for proposals are publicly advertised in local papers and posted to Bid Locker.
For a quote or bid, Metro must award the contract to the lowest responsive and responsible bidder. For a proposal, Metro awards the contract to the proposer submitting the highest ranked proposal, with cost being one of the criteria considered.
To become a vendor with Metro:
- Maintain legal aspects of business to enter into contracts and contracts and transact business in the state of Oregon.
- Demonstrate compliance with Metro’s Equal Employment and Nondiscrimination Clause, as outlined in solicitation documents.
- Meet requirements, if applicable, under Metro’s vaccination policy for contractors. This policy requires contractors only utilize contractor personnel who have been fully vaccinated for the COVID-19 virus if the contractor personnel will (a) physically interact with Metro staff or members of the public on behalf of Metro in the course of performing work under the contract; or (b) provide goods or perform services on-site at a Metro worksite or property.
- Register with Bid Locker.
- Get COBID certified as a minority-owned business, woman-owned business, service disabled veteran-owned business, or emerging small business.
- Attend Metro’s annual Small Business Open House event in February.
- Scan the Portland Business Tribune and various community newspapers for Metro bid opportunities.
- Network with small business associations such as Oregon Association of Minority Entrepreneurs, Business Diversity Institute and others.
How to avoid quote, bid or proposal rejection
- Submit quotes and bids prior to the solicitation closing date and time. This requirement is strictly enforced.
- Be a responsive, responsible bidder or proposer.
- Make sure your bid and proposal documents are complete and contain all requirements and information, including any forms requested in the solicitation document.
- Double check your documents before submitting.
Bids and quotes for goods should be submitted on a freight on board basis: suppliers own goods while in transit and are responsible for loss or damages prior to delivery. Prices offered must include all shipping and handling, with goods becoming the property of Metro upon acceptance of delivery.
Metro pays invoices on a net 30 day basis and welcomes discount terms. Learn more
Sample contract templates
Standard public contract – Used for standard agreements not covered by other contracts. Includes all trade-type services such as landscape, plumbing and electrical work, goods and related services, and equipment purchase or servicing.
Personal services – Also known as professional services. Includes tasks such as consulting, instruction, research and design.
Construction agreement – Used for public improvements, including major construction, reconstruction or renovation of Metro’s property. Includes general conditions that guide the project.
Goods and supply – Used for ongoing purchases of goods and supplies for a given period where unit prices are in effect.
Metro's identity theft prevention program
The Federal Trade Commission requires businesses to have an identity theft program in place to protect charge account customers.