Doing business with Metro
Doing business
› Doing business with metro
Suppliers and contractors selected by Metro provide quality goods and services at competitive prices and meet agreed upon deadlines for delivery of goods and services.
Proposals and bids should be timely and include up-to-date information on your capabilities, qualifications and experience.
Delivery of goods
Bids and quotes for goods should be submitted on a FOB (free-on-board destination) basis. Prices offered must include all shipping and handling, with the goods becoming the property of Metro upon acceptance of the delivery. Suppliers own the goods while in transit and are responsible for any loss or damages prior to delivery.
How Metro pays
Metro has a strong record of timely payment and pays invoices on a net 30-day basis. Submit invoices to Metro, Accounts Payable, 600 NE Grand Ave., Portland, OR 97232. Reference the purchase order or contract number on the invoice. We welcome discount terms when offered prompt payment.
Procurement cards
Metro departments use procurement cards for purchases such as office supplies, subscriptions, memberships, and travel related expenses. Procurement cards are also used to buy animal food at the Oregon Zoo, as well as supplies and products for other departments.
Bidding procedures
Intermediate contracts
Purchases and contracts over $5,000 and under $100,000 require a minimum of three informal quotations. Fax or e-mail responses are acceptable. Additionally, all purchases under $50,000 require at least one MBE, WBE and ESB be contacted to submit a quote.
A purchase order or a procurement card may be used by Metro for the purchase of goods.
Formal bids and requests for proposals
For purchases and contracts over $100,000 a formal process is required. Metro will issue an Request for Bid (RFB) or Request for Proposal (RFP). Formal solicitations are publicly advertised in local papers and posted on Metro’s website. Responses must be submitted in a sealed envelope and at the time and location specified.
For a RFB, Metro must award the contract to the lowest responsive and responsible bidder. For a RFP, Metro will award the contract to the firm submitting the highest ranked proposal, with cost being one of the criteria considered.
Procurement regulations
Metro’s contracting and procurement practices are governed by Oregon’s Public Contracting Code and Metro Code 2.04. We award contracts through open, competitive bidding, in full compliance with all applicable regulations.
