Metro’s contracting and procurement practices are governed by the State of Oregon’s Public Contracting Code and Metro Code 2.04. Contracts are awarded through open, competitive bidding, in full compliance with all applicable regulations.
Common contracts include:
- construction and maintenance
- architecture and engineering
- forestry and landscaping
- foodservice and supplies
- professional, technical and scientific services
- goods, manufacturing and supplies
Informal solicitations for purchases and contracts over $10,000 and under $150,000
These solicitations require contacting at least three firms to provide written quotes, bids or proposals. Metro must also offer these contracting opportunities to women- or minority-business enterprise or emerging small businesses. In addition, the First Opportunity Target Area applies to the Oregon Convention Center, Portland Expo Center and the Portland’5 Centers for the Arts purchases. It offers contract opportunities to businesses within a specific geographic area of North and Northeast Portland. These request for quotes, request for bids and requests for proposals are posted to the Oregon Procurement Information Network (ORPIN).
Formal solicitations are required for purchases and contracts of $150,000 or more
Requests for bids and requests for proposals are publicly advertised in local papers and posted to ORPIN.
For a quote or bid, Metro must award the contract to the lowest responsive and responsible bidder. For a proposal, Metro awards the contract to the proposer submitting the highest ranked proposal, with cost being one of the criteria considered.
To become a vendor with Metro:
- Maintain legal aspects of business to enter into contracts and contracts and transact business in the state of Oregon.
- Demonstrate compliance with Metro’s Equal Employment and Nondiscrimination Clause, as outlined in solicitation documents.
- Register with ORPIN.
- Get certified as an MWESB.
- Attend Metro’s annual MWESB open house event in early February.
- Scan the Daily Journal of Commerce and various community newspapers for Metro bid opportunities.
- Network with small business associations such as Oregon Association of Minority Entrepreneurs, Business Diversity Institute and others.
How to avoid quote, bid or proposal rejection
- Submit quotes and bids to the Metro reception desk prior to the solicitation closing date and time. This requirement is strictly enforced.
- Be a responsive, responsible bidder or proposer.
- Make sure your bid and proposal documents are complete and contain all requirements and information, including any forms requested in the solicitation document.
- Double check your documents before submitting.
Bids and quotes for goods should be submitted on a freight on board basis: suppliers own goods while in transit and are responsible for loss or damages prior to delivery. Prices offered must include all shipping and handling, with goods becoming the property of Metro upon acceptance of delivery.
Metro pays invoices on a net 30 day basis and welcomes discount terms.
Regional Contractor's Business License
The Regional Contractor’s Business License is issued by Metro to construction and landscape contractors. It replaces the need to apply for separate licenses in 20 cities in the region (except Portland).
Metro's identity theft prevention program
The Federal Trade Commission requires businesses to have an identity theft program in place to protect charge account customers.